Esri Software Access
UChicago affiliates have access to the UChicago ArcGIS Online organization (uchicago.maps.arcgis.com) as long as they have an active CNetID and password. The University of Chicago Research Computing Center (RCC) does not control when the university will deactivate CNetIDs for graduating students or departing staff and faculty. Once your CNetID becomes inactive, you will:
- No longer have edit access to any of your content (data, web maps and web apps) in the UChicago ArcGIS Online organization
- No longer be authorized to use ArcGIS Pro, ArcGIS Desktop and other Esri desktop software
- No longer have access to Esri Academy’s “maintenance required” training materials
Our Policy
We do not delete items from the UChicago ArcGIS Online organization; after your account is deactivated, your content (data, web maps and web apps) will remain indefinitely online. The visibility of your content will depend on the share settings you set. For example, if you set your content to be shared with the organization, other organization members will be able to access and create copies of your content. If your content is openly shared, it will be publicly visible, and anyone with an ArcGIS Online account will be able to make copies of it. Once your CNetID is inactive, you will not be able to modify the share settings, edit, delete or transfer ownership of your content, so plan accordingly.
Transferring Ownership
If you are working on ongoing projects or collaborations with other UChicago students, faculty, and/or staff, one option is to ‘hand off’ and transfer ownership of your content to their account. This allows another UChicago affiliate to own and maintain the content.
To do this, identify the person who will be receiving your content. Make sure they:
- Have an active CNetID
- Have logged into UChicago’s ArcGIS Online Organization, creating their own UChicago ArcGIS Online account
You can then select the items in your contents and change the owner to the other account. See Esri’s documentation for details on how to transfer ownership.
Creating a Non-UChicago ArcGIS Online Account
If you wish to retain access to your content, transfer your content to an ArcGIS Online account that sits outside of the UChicago ArcGIS Online organization. You can either:
| Option | Description |
|---|---|
| Set up a free public ArcGIS Online account | These accounts are for personal, non-commercial use and can be used to create, store, manage and share a limited amount of ArcGIS Online content. |
| Purchase an individual ArcGIS Online subscription | A subscription includes access to ArcGIS Pro and ArcGIS Desktop, an ArcGIS Online Creator user account, 100 credits for data storage, premium data access and geoprocessing, and access to the Esri Academy. These are meant for personal, non-commercial use. |
| Transfer content to an ArcGIS Online account associated with another organization | If you are moving to a new school or job, see if your new institution has an ArcGIS Online organization, and request an account. |
Copying Content with the ArcGIS Online Assistant
After setting up a non-UChicago ArcGIS Online account, you can use the ArcGIS Online Assistant tool to copy certain content to your new account. This tool can help you transfer your content to either a personal account or another ArcGIS Online organization when leaving the University of Chicago.
However, it’s important to note that:
- Not all types of content can be copied over using this tool
- ArcGIS Online Assistant copies content to another account. If you want to remove content or limit access to content from your UChicago account, you will need to log back into your UChicago account to delete or change the share settings on your content after copying the files to a new account
- ArcGIS Online Assistant is a free and unsupported tool, meaning it is not directly supported by Esri Support Services
Refer to The ArcGIS Assistant User Guide to get started with transferring content.
Using the ArcGIS API for Python
The ArcGIS API for Python can be used to manage your content in ArcGIS Online. The clone_items method can be used to copy items to another user in the same organization, or to another account outside of UChicago’s ArcGIS Online organization. Unlike the ArcGIS Online Assistant, this workflow will allow you to copy web applications like StoryMaps and Dashboards, provided you have a basic understanding of Python.
For more information on using the ArcGIS API for Python to clone content, including StoryMaps, refer to relevant documentation and tutorials provided by Esri or your institution’s GIS support team.